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Physician Leadership Training

Important Notice

In March 2020, the JCC Leadership Scholarship program had to initiate a temporary freeze for all applications to in-person courses, due to the COVID-19 pandemic.  

With the changes to BC Provincial Health Office (PHO) guidelines, the JCC Leadership Scholarship is now able to accept applications for in-person courses held in Canada.  Please note all decisions will be consistent with the recommendations of the PHO, and consequently may change.  We are currently considering applications for courses starting after September 7th, 2021. 

At this time applications for in-person courses outside of Canada will not be accepted. Requests for online courses are still being considered. Please contact JCCtraining@doctorsofbc.ca for further information.

Purpose

To support Family Physicians and Specialists in the development of their leadership and quality improvement skills. 

Who's involved

The Shared Care Committee (SCC) supports the development of leadership and quality improvement skills  for Family Physicians in partnership with the Specialist Services Committee (SSC) who supports Specialist Physicians.

Available Funding

Maximum funding of up to $10,000 per physician is available each fiscal year (April 1 - March 31) to cover actual tuition fees, accommodation and travel costs. Submission of receipts and proof of completion will be required for reimbursement.

Funding provides support for tuition, travel and accommodation for physicians wishing to access leadership and/or quality improvement training through accredited training organizations. 

Criteria

  • Shared Care scholarship funding is available for physicians as certificants or fellows of the College of Family Physicians of Canada who are actively and independently practicing in BC.
  • Funding is provided for participation in programs offered by recognized academic institutions, professional bodies and/or quality improvement organizations with:

    • Programs with a core leadership or quality improvement focus. Quality improvement can be defined as a proven method that leads to measurable improvement in health care services
    • Programs where content is relevant to British Columbia
    • Programs reflecting Canadian context where available
  • Physicians will be expected to participate in a scholarship program evaluation after course completion.
  • Endorsement is required from the Health Authority before the scholarship sub-committee can approve it.
  • Physicians must apply for scholarship funding before taking the course or conference. 
  • Please note that Health Authority endorsement does not necessarily mean approval, as each application is assessed by the review panel against Scholarship criteria. Not all applications are approved.

Not funded

  • Applications received after the course or conference has started.
  • Clinically-focused CME events or conferences CME
  • Time/compensation for attendance  or travel time.
  • Reimbursement to organizations that hold or develop custom courses
  • Repeat participation in a coaching program
  • Physician multi-source feedback activities (360s) 
  • Courses where funding responsibility rests elsewhere (i.e., Health Authorities), regardless of whether funding for those activities is considered inadequate. Examples include:

    • Courses relating to Clinical Services Transformation (CST for VCH, Providence, PHSA) or i-Health (VIHA) for physicians in health authority leadership positions tasked to lead and implement these initiatives (i.e., Cerner).
    • 'Just Culture' and other organizational-focused training (e.g. Saegis courses) 
  • Courses relating to teaching in a university setting, for either medical students or residents.  Physicians may approach UBC Faculty of Medicine’s Faculty Development department, to enquire about resources or supports:
  • Courses that are research-focused. Physicians may approach UBC Continuing Professional Development (CPD) to enquire about resources or supports. 
  • Residents and physicians completing a fellowship in BC do not qualify for funding at this time.

the process - how it works

  1. Interested physicians download the application form here and submit it to the authorized signatory (e.g. VP Medicine, Department Head, or Administrative Head) at their respective health authority for endorsement.
  2. Endorsed applications are submitted to the JCC Training team for approval. The application must be received before the course start date.
  3. If approved, the applicant will receive a claim form.
  4. After completing the course , applicants must submit proof of completion, the accurately completed  claim form, and all relevant receipts (ie. for tuition and any expenses) to the JCC Training team.  This must be submitted  within a three-month of course completion.
  5. The physician will then receive a confirmation of payment, as well as a survey link to provide feedback on the course and the scholarship program.

faqS

Who should I connect with at my Health Authority to get the necessary endorsement for my application?

You may contact your Department Head or other administrative head within your Health Authority to obtain Vice President of Medicine Endorsement.

Why is Health Authority endorsement of my application required in order to attend a leadership course?

The purpose of the leadership training scholarships is to support Family Physicians who wish to participate in  leadership activities that have been approved by the Health Authority, such as health system redesign initiatives, or taking on leadership positions within the health authority (i.e., department head). Health Authority endorsement is needed to help identify which Family Physicians  are interested in taking on leadership activities, and to help ensure that they are obtaining the appropriate training.

Can the scholarship funding be provided to me prior to participating in the leadership course?

No. Eligible expenses and tuition are not paid until the course or conference has been successfully completed. Submission of receipts and other documentation will be required for reimbursement no later than three months after completion.

Is there a recommended list of courses and conferences?

There is no specific list of recommended courses or conferences, but we have provided a list of popular courses attended by physicians below. You may also wish to ask your department head or the VP of Medicine of your Health Authority for suggestions. 

Can scholarship funds be used to fund a coaching program?

Yes. Physicians interested in applying to fund one-on-one coaching should consider the following:

  • Applicants must submit a coach’s bio/CV along with application
  • The coach should have experience coaching individuals in health care leadership roles
  • Coach holds the necessary certification as a coach and in leadership  (ex. Masters in Leadership, Professional coaching certifications, etc)
  • Applicant will be entering into or currently holds leadership position
  • Coaching quote is available with breakdown of costs
  • The scholarship supports one application for coaching per physician
  • Repeat participation in a coaching program will not be accepted.
Can scholarship funds be used to fund a Master's program?

Yes, Physicians interested in applying to fund a Master’s program should consider the following:

  • The program has a core and primary focus on leadership or quality improvement and meets basic scholarship criteria.
  • Physician is actively and independently practicing
  • Confirmation that a physician will be entering into, or holds a leadership position
  • Physicians must have completed some leadership or quality improvement training previously, preferably within Canada
  • Preference given, but not limited, to courses with a Canadian context from a Canadian institution
  • Master’s programs are eligible for up to two reimbursements of up to $10,000 each, if the course spans two or more fiscal years.
Do you accept retroactive applications?

No, as of April 1, 2020, we no longer accept retroactive applications. Applications must be received prior to the start date of the course or conference.

What do I need to include with my expense claim?

You must include a completed claim form, proof of completion (e.g. certificate, transcript, or letter), and receipts. If your course takes place outside of Canada, and you have expenses in local currency, please also include a credit card statement that shows the exchange rate.

At what point do I submit my claim?

Submit your claim after completing the course. Claims must be received within three (3) months of the course end date. Claims received later than this will not be reimbursed.

How long does it take to process an application or claim?

It takes approximately 1-2 weeks to process an application or claim once it has been received. You should receive a response from a member of the JCC Training team within a week of your submission.

What are the limits on funding and expense policies?

Every eligible physician is able to claim up to $10,000 per fiscal year. Only one claim can be made per course, even if the course spans multiple fiscal years (except for Master’s programs). Reimbursement will be made in the fiscal year when the training is completed.

Eligible expenses include tuition, meals, accommodation, and travel

  • Until further notice, due to the COVID-19 pandemic, only tuition costs are eligible for reimbursement.
  • Click here to see a full breakdown of the scholarship’s expense policies

 

Examples of funded courses and conferences

The following is a list of popular courses attended by the scholarship physicians. We have indicated the complexity level, according to the institution:

Useful Links

Physician Management Institute (PMI)

Institute for Health Care Improvement (IHI)

BC Patient and Safety Quality Council's Clinician Quality Academy

UBC Sauder Physician Leadership Program

Contacts

VCH Physicians — click here

PHSA Physicians — click here

VIHA Physicians - click here

All other physicians - please contact: JCC Leadership Training:

JCCtraining@doctorsofbc.ca, 604-638-5843