Physician Leadership Program FAQs

FAQs

Can the scholarship funding be provided to me prior to participating in the leadership course?
No. Eligible expenses and tuition are not paid until the course or conference has been successfully completed. Submission of receipts and other documentation will be required for reimbursement no later than three months after completion.
Is there a recommended list of courses and conferences?
There is no specific list of recommended courses or conferences, but we have provided a list of popular courses and conferences attended by physicians under each LEADS category in the PLSP webpage. You may also wish to ask your department head or the VP of Medicine of your health authority for suggestions.
Are virtual courses/conferences eligible for funding?
Yes, tuition/registration fees for virtual courses and conferences are covered by the Physician Leadership Scholarship. Please note that any additional expenses will not be covered under this delivery format e.g., accommodation, meals, travel.
Can scholarship funding be used to fund a coaching program?
Yes, Physicians interested in applying to fund one-on-one coaching should consider the following:

  • Applicants must submit a coach’s bio/CV along with application.
  • The coach should have experience coaching individuals in health care leadership roles.
  • Coach is ICF-certified.
  • Applicant will be entering into or currently holds leadership position.
  • Coaching quote is available with breakdown of costs.
  • The scholarship supports one application for coaching per physician.
  • Repeat participation in a coaching program will not be accepted.
Can scholarship funding be used to fund a Master’s program?
Yes, Physicians interested in applying to fund a Master’s program should consider the following:

  • The program has a core and primary focus on leadership or quality improvement and meets basic scholarship criteria.
  • Physician is actively and independently practicing.
  • Confirmation that a physician will be entering into, or holds a leadership position.
  • Physicians must have completed some leadership or quality improvement training previously, preferably within Canada.
  • Preference given, but not limited, to courses with a Canadian context from a Canadian institution.
Do you accept retroactive applications?
No, as of April 1, 2020, we no longer accept retroactive applications. Applications must be received at least two weeks prior to the start date of the course or conference.
What do I need to include with my expense claim?
You must include a completed claim form, proof of completion (e.g. certificate, transcript, or letter), and receipts. If your course takes place outside of Canada, and you have expenses in local currency, please also include a credit card statement that shows the exchange rate.
When should I submit my claim?
Submit your claim after completing the course. Claims must be received within three (3) months of the course end date. Claims received later than this will not be reimbursed.
How long does the process take?
It takes approximately 1-2 weeks to process an application or claim once it has been received. You should receive a response from a member of the JCC Training team within a week of your submission.
What are the limits on funding and expense policies?
Funding for physicians is available each fiscal year. Only one claim can be made per course, even if the course spans multiple fiscal years (except for Master’s programs). Reimbursement will be made in the fiscal year when the training is completed.

Eligible expenses include tuition, meals, accommodation, and travel

  • Until further notice, due to the COVID-19 pandemic, only tuition costs are eligible for reimbursement.
  • Click here to see a full breakdown of the scholarship’s expense policies.
What is not funded?
  • Applications received after the course or conference has started.
  • Clinically focused CME events or conferences.
  • Time/compensation for attendance or travel time.
  • Reimbursement to organizations that hold or develop custom courses.
  • Repeat participation in a coaching program.
  • Physician multi-source feedback activities e.g., 360s.
  • Courses where funding responsibility rests elsewhere e.g., health authorities, regardless of whether funding for those activities is considered inadequate.
  • Courses relating to teaching in a university setting, for either medical students or residents. Physicians may approach UBC Faculty of Medicine’s Faculty Development department, to enquire about resources or supports.
  • Courses with a research focus. Physicians may approach UBC Continuing Professional Development (CPD) to enquire about resources or supports.

Useful Links

Contacts

VCH Physicians
PHSA Physicians
All other physicians – please email JCC Leadership Training or call, 604-638-5843.